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TYPO3 Tutorial for Editors part2

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notice - Draft

Change the {{draft}} marker to {{review}} when you need a reviewer for text and TypoScript. info

notice - Note

This is part 2 of the TYPO3 tutorial for editors and shall only contain short hints, tips and such as the basics of TYPO3 are covered in part one. Part 1 can be found at TYPO3 Tutorial for Editors.

Tips and tricks

The first part of this manual was a general introduction for editors on how to achieve basic things with TYPO3. This second part is meant to be more of a collection of useful techniques for editors, so although you can read it from first chapter to last it probably makes more sense to just read the parts you are specifically interested in in your current situation.

If you have your own tricks please don't be shy, post them here.

Finding pages (and everything else) the fast way

If you have a page tree with lots of pages you may know the problem of finding one specific page - especially if you don't know in which branch you should look. There are basically two ways to find your page now:

Using the pagetree filter

If your page tree is fully expanded (every page is visible) you can easily use the filter function on top of the pagetree. Just type in the name or at least some letters out of it and you'll see that the filter highlights pages with that name. Now it should be quite easy to determine where your page is.

Pagetreefilter.png

Using the search

If your pagetree has a lot of pages it can very well be that you won't have it fully expanded so you can't use the pagetree filter as it highlights only expanded pages. An alternative is using the built-in backend search, which not only finds pages, but content and records, too.

As you can see in the first screenshot, the searchbox consists of a simple field that pops up after clicking on the magnifier (upper right corner):

Searchbox42.png

The results are displayed in the list view as a list of records (pages in this case): Searchbox42results.png

Using shortcuts (bookmarks)

On a normal website there are often parts that will be edited more frequently than others, for example you edit your news page more often than you edit your contact page (or at least I hope you do ;). To have fast access to your most needed pages you can use TYPO3s shortcut functionality. Just go to the page you want to bookmark (= create a shortcut to) and click on the create shortcut icon on the upper right side (see screenshot).

Createshortcuticon.png

You can then access your shortcuts (or bookmarks) with the similar icon in the doc header (the header bar with the TYPO3 logo, the logout button etc.). With the little pencil you are able to rename your shortcuts and categorize them. As you can see on the next screenshot it is not only possible to create shortcuts to pages but even to files, user settings, the extension manager and - if you add new content often - to the new content element mask.

Shortcutscategorized.png

Creating a shortcut: step by step

As a step by step guide we will create a shortcut to a new content element on a page here, so you can see how easy it really is:

  • Go to the page you want to have your new content regularly on (most likely news or home)
  • Do as you always do to generate new content on your page (e.g. click on "new content" button)
  • When the form for entering the content opens don't insert anything yet, instead click the shortcut icon in the second bar from the top (upper right corner, next to the orange lightning bolt with the red 'x')
  • A pop-up will now ask if you want to create a shortcut, as you do click "ok"
  • Your shortcut will be ready to use but of course we want it to have a nice name and category, so click on the shortcuts icon in the doc header (the one next to the bigger yellow lightning bolt) and click the pencil next to our new shortcut
  • insert a nice name and choose a category
  • you are ready to use your new shortcut

Global shortcuts

warning - Message

Admin only!

Sometimes you may want to create shortcuts not only for you, but for everyone. After creating the shortcut like described before choose a global category. By choosing a global category you make the shortcut public.